Management of Projects and Project Recovery

Management of projects and project recovery

OBJECTIVE: To manage projects and to recover projects that are not performing well, or, are out of control

Benefits and Outcomes:

• Status report produced to baseline the project
• Report on immediate action to proceed
• Report on organisational improvement recommendations for projects

To meet the imperative for recovering projects, BPPM applies techniques based on current world best practice to:

• Confirm the project's corporate context and priority,
• Confirm the project's objectives and deliverables,
• Establish the current risk profile of the project,
• Review the time, cost and quality parameters,
• Present a status report (baseline analysis), and
• Provide a project recovery plan.

The process involves:

• Meeting with the project's Executive Management to examine the current situation and identification of problems.
• Meeting with key stakeholders to analyse the project status against the standard international Project Management functions of: scope, time/schedule, budget/cost, quality, risk, communications, human resources, and procurement/contracts. Also to be analysed (as necessary) will be project specific functions such as: environmental systems and safety management.
• Report on the findings by producing a baseline account of the project's status.
• Meet with key stakeholders/managers to formulate options for recovery.
• Prepare recommendations for an Action Plan based on the following strategy:
  • Analysis of the options using triangular research methodology (documentation analysis, interviews and focus groups concentrating on scope definition and risk analysis),
  • Design of the Action Plan based on the needs and requirements of the stakeholders, that includes all monitoring and control mechanisms,
  • Development of the Action Plan (in the form of a fully revised Project Management Plan) using technical and context specialists, and team members, and
  • Approval of the Action Plan by the project's Executive Management.
• Initiation of the Action Plan in Phases:
  • Implementation of the Action Plan at project, operations, business and corporate levels,
  • Evaluation of the Action Plan by Phases/Milestones, and
  • Validation of performance through monitoring of project results.
• Report on the results through review and status reporting.